Add/Edit Conditional Certifications

Adding New Conditional Certifications

Partner Agencies can enter new Conditional Certification on for their clientele who are eligible as a member of a target group under WOTC. Once the Conditional Certifications is entered, the Certification can be used by the applicant to seek employment.

  1. Select New Conditional Certification in the side menu.
  2. Complete the fields in the New Conditional Certification. The table below provides descriptions of the fields listed on the New Conditional Certification page.
    3. New Conditional Certification
    Field Description
    Applicant
    Social Security Number Enter the Social Security number of the employee.
  3. Once entered and saved, the Social Security number is partially masked and displays only the last 4 digits.
    		4.
    First Name Enter the first name of the employee.
    Middle Name Enter the middle name of the employee, if applicable.
    Last Name Enter the last name of the employee.
    Suffix Enter the suffix to the employee’s name, if any. (e.g., Jr, Sr, III).
    Date of Birth Enter the employee’s birth date or select the calendar icon to choose a date.
    Phone Enter the employee’s phone number if it differs from what is provided on the IRS 8850 form.
    Address Line 1 Enter the employee’s residential address.
    Address Line 2 Enter the additional address details for the employee’s residential address, if any.
    ZIP Enter the ZIP code for the employee’s residential address.
  4. Once the ZIP code is entered, the City, County, State, and Country fields automatically populate with information based on the ZIP code. Currently, both the United States and Canadian ZIP/Postal codes are supported.
    		5.
    City Enter the city for the employee’s residential address if it was not automatically populated.
    State Select the U.S. state or Canadian province for the employee’s residential address from the drop-down list if it was not automatically populated.
  5. The State drop-down list includes codes for U.S. territories (e.g., American Samoa and Puerto Rico).
    		6.
    Eligibility
    Target Group Select the Target Group from the drop-down list.
  6. Target Group C - Ex-felon displays additional questions to complete. The table below provides descriptions of the fields that display when C - Ex-felon is selected.
    7. Ex-Felon Information
    FieldDescription
    Correction’s IDEnter the Correction’s ID if it is known.
    PrisonSelect the name of the Prison from the drop-down list. Once selected, the Prison Address is automatically populated on the Conditional Certification.
    Conviction DateEnter the date of the ex-felon’s conviction if known or select the calendar icon to choose a date.
    Release DateEnter the date of the ex-felon’s release if known or select the calendar icon to choose a date.
    Eligibility Date Enter the Eligibility Date or select the calendar icon to choose a date.
    Agency Only
    Initiating Agency Select the agency that initiated the conditional certification from the drop-down list.
    Agency Type

    Select the type of agency from the choices below.

    • Participating Agency (PA)
    • State Workforce Agency (SWA)
  7. Select Save to save the Certification or select Discard Changes to clear the form and discard the information without saving.
    1. If the information is correctly entered, the page displays a confirmation message, an information text box with the Employee Name, Certification Number, Social Security number (partially masked, with only the last 4 digits visible, the Date Entered, and the Status of the conditional certification, and navigation options for Add New, Conditional Cert, or FBP Voucher.
    2. If there are errors on the page, an error message displays with the errors listed.
  8. If you have documents to add to the application, select the Documents Letters tab.
    1. Enter the description of the document in the Document Description field.
    2. Select Browser and follow your browser process to upload the pdf document. The Document record displays in the Attached Documents list.
  9. Select the Application Submission tab to return to the Conditional Certification - Application Submission page.
  10. Select Conditional Cert on the Conditional Certification - Application Submission page to create the pdf of the Conditional Certification (ETA Form 9062).
  11. Select FBP Voucher to create the pdf of the Federal Bonding Voucher.