Manage Programs

Training provider programs can be added, edited, and/or deleted by the state administrator, local area coordinator, and/or training provider representatives with approved accounts. RA sponsor programs can be added, edited, and/or deleted by the state administrator or RA sponsors with approved user accounts.

Programs can be added immediately after adding the provider or approving the RA sponsor user . The provider does not have to be approved before programs are added. However, the provider or RA sponsor approval status does determine whether or not the programs display to the public.

Programs added to a provider or sponsor approved to display in AJL display immediately to the public. They do not display as WIOA-approved programs until after the local area coordinator and state administrator approve the program. RA sponsor programs are not WIOA-approved.

When a self-service provider or RA sponsor creates an account, they can add one program as part of the user registration flow. Once the user account is approved for a new provider, additional programs can be added.

The Manage Programs section includes:

State Administrator Status Edits

ProviderLink provides a function for state administrators to set the status of programs. This function must be used with caution and only when no other options are available.

  1. Navigate to the General Training Provider Information page using the Training Provider Search. In the left-hand navigation menu, click Provider Menu.

  2. Click Manage Programs. The Provider Programs page displays.

  3. Click the status link in the WIOA. The Program Approval View page displays with section for Program Approval, Local Area Approval, and State Approval.

  4. To edit the State Approval date, change the Status Change Date field.

  5. To reset the approval status, select an option under State Approval Status.

  •  If the provider (or a program) is denied, time limitations for re-application apply. Make sure that denial is the correct action before clicking the Deny button. For example, if information is missing from the record, the local area coordinator or training provider may be contacted to determine if additional information is available, depending on state policy and procedure. In this case, click the Return to List button to keep the provider in the pending queue. If the provider is denied at this point, any programs added will be set to Non-WIOA. If the provider is denied by mistake, the status of the provider and the status of all programs must be reset to re-initiate the initial approval process.
  •  Approved providers can also be denied if they are found to be out of compliance with the training provider Assurances to which they agreed when the provider record was created. Although a rare occurrence, ProviderLink does allow functions for denying an approved provider.

  1. Click Submit.